{"id":33792,"date":"2024-08-16T14:52:38","date_gmt":"2024-08-16T12:52:38","guid":{"rendered":"https:\/\/smino.com\/acceptance-protocols\/"},"modified":"2025-04-07T11:01:30","modified_gmt":"2025-04-07T09:01:30","slug":"acceptance-protocols","status":"publish","type":"page","link":"https:\/\/smino.com\/en\/acceptance-protocols\/","title":{"rendered":"Accep\u00adtance proto\u00adcols"},"content":{"rendered":"\t\t
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Accep\u00adtance report without rework<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Digital <\/span><\/span><\/span>accep\u00adtance proto\u00adcols<\/span><\/span><\/h2><\/div><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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During accep\u00adtance, the buil\u00adding is thoroughly inspected to ensure that all contrac\u00adtually agreed work has been completed and is free of defects.\nWith smino, this is super effi\u00adcient: you can digi\u00adtally record defects directly on site and record them in the accep\u00adtance report.\nThe client and the contractor inspect the buil\u00adding toge\u00adther to ensure that the\u2026<\/span> o The contrac\u00adtors inspect the cons\u00adtruc\u00adtion object toge\u00adther, docu\u00adment visible defects and check that the contract requi\u00adre\u00adments have been met.\nAs soon as the protocol is signed, accep\u00adtance is formally confirmed, the warranty period begins and the final invoice can be issued. <\/span><\/span><\/p><\/div><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\t\n\t\t\t\t\t\t\n\t\t\t\t\t\t\n\t\t\t\t<\/svg>\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\tTest now free of charge<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t
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Advan\u00adtages of the <\/span><\/span>digital<\/span><\/span> accep\u00adtance report<\/span><\/span><\/h2><\/div><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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For client repre\u00adsen\u00adta\u00adtives, the use of smino offers considerable advan\u00adtages in the crea\u00adtion and manage\u00adment of accep\u00adtance reports. This digital solu\u00adtion simpli\u00adfies the accep\u00adtance process, saves time and ensures seam\u00adless docu\u00admen\u00adta\u00adtion.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\"Smino-Aufgabenmanageme\"\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Effi\u00adci\u00adency and time savings<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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With smino, you can record defects directly on site on your smart\u00adphone or tablet. This means that nothing is lost and the accep\u00adtance process is greatly acce\u00adle\u00adrated because ever\u00ady\u00adthing is docu\u00admented imme\u00addia\u00adtely.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\"Smino-Aufgabenmanagement-Vorteile-Illustration-02\"\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Trans\u00adpa\u00adrent and
traceable
docu\u00admen\u00adta\u00adtion<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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All infor\u00adma\u00adtion, inclu\u00adding photos and descrip\u00adtions, is stored and synchro\u00adnized centrally. This means you always have clear and visible docu\u00admen\u00adta\u00adtion that is acces\u00adsible to ever\u00adyone involved.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t

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Legal and
Liabi\u00adlity secu\u00adrity<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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smino enables you to create complete accep\u00adtance reports in accordance with VOB or BGB, inclu\u00adding digital signa\u00adtures. This increases legal certainty and mini\u00admizes later disputes.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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With smino, you have an effi\u00adcient, trans\u00adpa\u00adrent and legally compliant solu\u00adtion for your buil\u00adding inspec\u00adtions. Defects are recorded imme\u00addia\u00adtely, docu\u00admen\u00adta\u00adtion is complete and legal requi\u00adre\u00adments are met. This makes your cons\u00adtruc\u00adtion projects more modern and effec\u00adtive.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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Effi\u00adcient<\/span><\/span> buil\u00adding inspec\u00adtions with smino<\/span><\/span><\/h2><\/div><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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With smino, you can handle inspec\u00adtions comple\u00adtely and effi\u00adci\u00adently: From prepa\u00adring the inspec\u00adtion to signing the accep\u00adtance report, smino accom\u00adpa\u00adnies every step of the process.<\/p>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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Parti\u00adci\u00adpants<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Sort the parti\u00adci\u00adpants in the protocol accor\u00adding to their roles and ensure that ever\u00adyone involved is always informed about the latest status.
\nYou can decide for yourself who has access to the appr\u00adoval and which rights apply to whom. <\/p>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\t\tRole manage\u00adment:<\/strong> Assign specific roles to those involved and ensure clear respon\u00adsi\u00adbi\u00adli\u00adties.\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\t\tReal-time updates:<\/strong> All parti\u00adci\u00adpants are always up to date.\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\t\tAccess rights:<\/strong> Deter\u00admine indi\u00advi\u00addu\u00adally who can see and edit what.\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t

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Templates and defects<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Save templates for ever\u00adyone involved in your orga\u00adniza\u00adtion. Create sign-offs with pre-filled infor\u00adma\u00adtion to speed up the process.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\t\tPre-filled templates: <\/strong> Create appr\u00adovals faster and more precisely.\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\t\tIndi\u00advi\u00addual custo\u00admiza\u00adtions:<\/strong> Custo\u00admize templates accor\u00adding to the needs of your project.\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\t\tEffi\u00adcient defect manage\u00adment:<\/strong> Assign defects directly to those respon\u00adsible.\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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The defects list of an accep\u00adtance can be filled as required. Assign exis\u00adting tasks from your task list to a defect list or create a new task directly on the web or on the mobile app. The defects are assi\u00adgned directly to the person respon\u00adsible and appear in their task list in smino.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t

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Docu\u00admen\u00adta\u00adtion and export<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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You can store all important detailed infor\u00adma\u00adtion in the accep\u00adtance report. Ever\u00ady\u00adthing is docu\u00admented, from the contract and dead\u00adlines to the result of the accep\u00adtance. Parts of the accep\u00adtance process can be exported and stored.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\t\tDetailed logs:<\/strong> Docu\u00adment all important infor\u00adma\u00adtion accor\u00adding to the selected stan\u00addards.\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\t\tSimple export: <\/strong>Export accep\u00adtance reports and defect lists with any content.\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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\n\t\t\t\t\t\tWide range of signa\u00adture options: <\/strong> Signa\u00adtures can be obtained on site or via the web appli\u00adca\u00adtion.\t\t\t\t\t<\/p>\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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smino offers you a compre\u00adhen\u00adsive and effi\u00adcient solu\u00adtion for the accep\u00adtance process. With clear role allo\u00adca\u00adtions, pre-filled templates and effi\u00adcient defect manage\u00adment, you can make your cons\u00adtruc\u00adtion projects more modern and effec\u00adtive. Docu\u00admen\u00adta\u00adtion and export func\u00adtions round off the offe\u00adring and ensure the smooth hand\u00adling of buil\u00adding accep\u00adtances. Use smino to save time and increase the quality of your inspec\u00adtions.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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Frequently asked <\/span><\/span>ques\u00adtions<\/span><\/span><\/h2><\/div><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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\n\t\t\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/svg><\/span>\n\t\t\t\t\t\t\t\t<\/svg><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\tWhat is an accep\u00adtance report?<\/a>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t

An accep\u00adtance report is a docu\u00adment that records the condi\u00adtion of a buil\u00adding at the time of accep\u00adtance.
\nIt contains important infor\u00adma\u00adtion such as the contrac\u00adting parties, the date of accep\u00adtance, defects iden\u00adti\u00adfied and dead\u00adlines for recti\u00adfying defects.
\nThe protocol is signed by all parties involved and serves as the legal basis for the handover of the buil\u00adding.
\nIt docu\u00adments the fulfill\u00adment of the contrac\u00adtual agree\u00adments and marks the start of the warranty period. <\/p>\n<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/svg><\/span>\n\t\t\t\t\t\t\t\t<\/svg><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\tHow long should an accep\u00adtance report be kept?<\/a>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t

An accep\u00adtance report should be kept for at least the dura\u00adtion of the warranty period, which is usually five years.
\nThis serves to provide a legal basis in the event of defects or disputes arising at a later date.
\nIn addi\u00adtion, it may make sense to archive the report for longer, espe\u00adci\u00adally for larger cons\u00adtruc\u00adtion projects, in order to have long-term refe\u00adrences and evidence of the condi\u00adtion of the buil\u00adding at the time of accep\u00adtance. <\/p>\n<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t

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\n\t\t\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/svg><\/span>\n\t\t\t\t\t\t\t\t<\/svg><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\tWho should be involved in drawing up an accep\u00adtance report?<\/a>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t

Several key persons should be involved in the crea\u00adtion of an accep\u00adtance report:<\/p>\n

    \n
  1. Client: <\/span><\/span><\/strong>The client of the cons\u00adtruc\u00adtion project.<\/span><\/span><\/li>\n
  2. Contractor:<\/span><\/span><\/strong> The main contractor who carried out the work.<\/span><\/span><\/li>\n
  3. Archi\u00adtect or site manager:<\/span><\/span><\/strong> Respon\u00adsible for the plan\u00adning and super\u00advi\u00adsion of the cons\u00adtruc\u00adtion project.<\/span><\/span><\/li>\n
  4. Specia\u00adlist engi\u00adneers:<\/span><\/span><\/strong> Specia\u00adlists for specific trades such as elec\u00adtrical or sani\u00adtary instal\u00adla\u00adtions.<\/span><\/span><\/li>\n
  5. Experts:<\/span><\/strong> Inde\u00adpen\u00addent experts who can assess the quality of the work. <\/span> <\/li>\n<\/ol>\n

    These parties ensure compre\u00adhen\u00adsive and detailed docu\u00admen\u00adta\u00adtion of the condi\u00adtion of the buil\u00adding.<\/p>\n<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t

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    \n\t\t\t\t\t\t\t\t\t\t\t\t\t\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/svg><\/span>\n\t\t\t\t\t\t\t\t<\/svg><\/span>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/span>\n\t\t\t\t\t\t\t\t\t\t\t\tWhat advan\u00adtages do digital accep\u00adtance proto\u00adcols offer over tradi\u00adtional paper-based methods?<\/a>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t

    Digital accep\u00adtance reports offer nume\u00adrous advan\u00adtages over tradi\u00adtional paper-based methods.
    \nThey enable faster and more effi\u00adcient crea\u00adtion and proces\u00adsing directly on site using mobile devices.
    \nIn addi\u00adtion, all parties involved have access to up-to-date infor\u00adma\u00adtion at all times, which improves colla\u00adbo\u00adra\u00adtion and trans\u00adpa\u00adrency.
    \nDigital storage ensures complete and easily searchable docu\u00admen\u00adta\u00adtion.
    \nDigital logs are also more envi\u00adron\u00admen\u00adtally friendly as they reduce paper consump\u00adtion.
    \nAnd they offer greater data secu\u00adrity by redu\u00adcing the risk of loss or damage. <\/p>\n<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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    What are you waiting for?<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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    A demo appoint\u00adment will give you a first impres\u00adsion of smino.
    \nThis appoint\u00adment is speci\u00adally tail\u00adored to your requi\u00adre\u00adments and allows us to respond to your indi\u00advi\u00addual needs and ques\u00adtions.
    \nDuring the appoint\u00adment, you can expe\u00adri\u00adence our soft\u00adware in action and learn more about its func\u00adtion\u00ada\u00adli\u00adties and bene\u00adfits.
    \nWe look forward to welco\u00adming you to a demo appoint\u00adment! <\/p>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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    \n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\"smino\"\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

    Accep\u00adtance report without rework Digital accep\u00adtance proto\u00adcols During accep\u00adtance, the buil\u00adding is thoroughly inspected to ensure that all contrac\u00adtually agreed work has been completed and is free of defects. With smino, this is super effi\u00adcient: you can digi\u00adtally record defects directly\u2026<\/p>\n","protected":false},"author":2,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"wp_typography_post_enhancements_disabled":false,"footnotes":""},"class_list":["post-33792","page","type-page","status-publish","hentry"],"acf":{"photo_gallery":{"blog_gallery":[[]]}},"yoast_head":"\nConstruction Acceptance Protocols for Smooth Project Handover<\/title>\n<meta name=\"description\" content=\"Simple and proper building acceptance with smino. Create seamless acceptance reports in accordance with VOB or BGB with our software.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/smino.com\/en\/acceptance-protocols\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Acceptance protocols\" \/>\n<meta property=\"og:description\" content=\"Simple and proper building acceptance with smino. 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