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Get to know athena, our new AI for construction projects. Learn more

Public buil­ding owners: effi­cient cons­truc­tion project manage­ment for state govern­ments, cities, cantons and muni­ci­pa­li­ties

State govern­ments, cities, cantons and muni­ci­pa­li­ties face a variety of chal­lenges. The incre­asing demand for sustaina­bi­lity, limited personnel resources and strict legal requi­re­ments all neces­si­tate effi­cient plan­ning and imple­men­ta­tion.

With smino, you can digi­tise your cons­truc­tion projects and benefit from a solu­tion deve­loped speci­fi­cally for public buil­ding owners. From the initial plan­ning stage to the handover of keys, smino enables the struc­tured, trans­pa­rent and legally compliant execu­tion of cons­truc­tion projects.

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A buil­ding autho­rity faces nume­rous chal­lenges, inclu­ding compli­ance with legal requi­re­ments, effi­cient utiliza­tion of specia­list personnel and tech­nical … resources, opti­mized work­flows and effec­tive commu­ni­ca­tion and trans­pa­rency towards the public. smino offers a compre­hen­sive solu­tion to address these needs.

With smino, you have access to all rele­vant buil­ding laws and regu­la­tions at all times, making it easier to comply with legal requi­re­ments. Centra­lized docu­ment manage­ment and real-time access ensure that you are always up to date. For your specia­list staff, smino offers func­tions that improve coor­di­na­tion and commu­ni­ca­tion within the team. Tasks can be assi­gned directly and progress can be tracked in real time, which increases effi­ci­ency and promotes colla­bo­ra­tion.

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smino

Buil­ding without nasty surprises

Did you know that around 60% of all cons­truc­tion projects are completed late and over budget? Or that 30% of cons­truc­tion costs arise solely from rework – often due to misun­derstan­dings, unclear respon­si­bi­li­ties or a lack of commu­ni­ca­tion?

And even after a project is complete, half of all main­ten­ance acti­vi­ties are in response to avoidable problems.

As these figures show, the grea­test risk does not lie in the cons­truc­tion execu­tion stage, but instead arises from a lack of struc­ture during the prece­ding process. Many people are unaware that a large part of these risks can be avoided – with the right digital tools.

Brin­ging commu­ni­ca­tions, tasks, docu­men­ta­tion and decis­ions toge­ther in one place reduces misun­derstan­dings, makes processes clearer and allows projects to be imple­mented more effi­ci­ently and trans­par­ently.

smino was deve­loped to address precisely these needs, with a specific focus on the requi­re­ments for public buil­ding projects. We know what it means to achieve great things with limited resources – and how important it is to keep a clear over­view.

Your bene­fits at a glance

As a public buil­ding owner or a repre­sen­ta­tive of a muni­ci­pa­lity, city or state govern­ment, you are faced with nume­rous chal­lenges. You need to manage cons­truc­tion projects as effi­ci­ently as possible and coor­di­nate various depart­ments and external part­ners, while at the same time ensu­ring the highest level of trans­pa­rency and legal certainty towards the public.

With smino, you receive a solu­tion speci­fi­cally deve­loped for public buil­ding owners that helps you opti­mise processes and imple­ment cons­truc­tion projects successfully.

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Better over­view and more effi­cient processes

  • Clear struc­tures and less admi­nis­tra­tive effort through a central digital plat­form.
  • Time savings and less stress as all infor­ma­tion is available imme­dia­tely.
  • Opti­mised colla­bo­ra­tion between depart­ments and external part­ners.
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Legal certainty and audit-proof docu­men­ta­tion

  • Seam­less tracea­bi­lity of all decis­ions and changes.
  • Auto­mated reports and proto­cols ensure compli­ance and trans­pa­rency.
  • Compli­ance with legal regu­la­tions – from procu­re­ment guide­lines to cons­truc­tion accep­tance.
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Public and pol­it­i­cal appr­oval by deli­ve­ring time­ly, sus­tain­a­ble projects.

  • Compli­ance with sche­dules and budgets to ensure public accep­tance.
  • Digital processes promote sustaina­bi­lity and resource-effi­cient work.
  • Modern soft­ware increases attrac­ti­ve­ness as an employer and streng­thens inno­va­tion.
smino

smino provides your city, muni­ci­pa­lity or canton with a powerful and user-friendly plat­form for mana­ging its cons­truc­tion projects. The central manage­ment of tasks, defects and docu­ments, audit-proof logging and opti­mised colla­bo­ra­tion with internal and external stake­hol­ders are just some of the many func­tions that make smino the ideal solu­tion for cities, muni­ci­pa­li­ties and public clients. Digi­tise your cons­truc­tion projects now and benefit from trans­pa­rent, secure and future-proof cons­truc­tion manage­ment.

Your partner for successful cons­truc­tion projects

With smino, you have access to all rele­vant docu­ments at any time – in one central, secure and audit-proof loca­tion. Our plat­form allows you to manage plans, reports and proto­cols seam­lessly and share them with ever­yone involved in real time. This ensures that legal requi­re­ments are met at all times, all decis­ions are docu­mented trans­par­ently and your cons­truc­tion project is always up to date.

Commu­ni­ca­tion and col­lab­o­ra­tion

The gover­nance of public cons­truc­tion projects requires clear struc­tures, trans­pa­rent commu­ni­ca­tion and smooth colla­bo­ra­tion between various depart­ments, external part­ners and poli­cy­ma­kers. Central commu­ni­ca­tion chan­nels and the targeted assign­ment of tasks ensure that ever­yone involved is up to date at all times and that delays or misun­derstan­dings are avoided. With smino, you can reduce your admi­nis­tra­tive workload, free up valuable time and focus on the stra­tegic aspects of your projects.

  • Opti­mised colla­bo­ra­tion: Clearly defined respon­si­bi­li­ties and trans­pa­rent colla­bo­ra­tive processes ensure that projects proceed without a hitch.
  • Less admin effort and faster decis­ions: Digital work­flows save valuable time during project coor­di­na­tion and docu­men­ta­tion.
  • Effi­cient team­work: The central plat­form ensures that ever­yone involved knows exactly what to do – no silos, no gaps in infor­ma­tion.
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Trans­pa­rency and public rela­tions

Public cons­truc­tion projects are subject to parti­cular scru­tiny by citi­zens, poli­cy­ma­kers and various autho­ri­ties. Clear, compre­hen­sible commu­ni­ca­tion is ther­e­fore essen­tial to build trust, increase public accep­tance and ensure compli­ance with dead­lines and budgets.

With smino, you can seam­lessly docu­ment and track all rele­vant infor­ma­tion and forward it to the right stake­hol­ders. The plat­form helps you make project progress trans­pa­rent and effi­ci­ently orga­nise coope­ra­tion with poli­ti­cians, admi­nis­tra­tive bodies and external part­ners.

  • Streng­then public accep­tance: Clear, com­pre­hen­si­ble docu­men­ta­tion ensures trans­pa­ren­cy towards the public, poli­tical bodies and stake­holders.
  • Sustainable and digital com­mu­ni­ca­tion: All project infor­ma­tion is acces­sible at any time, which reduces media discon­ti­nuity and prevents the need for endless emails.
  • Auto­mated reporting: Rele­vant status updates and progress reports can be created easily and distri­buted to targeted reci­pi­ents.
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Effek­tive Kommu­ni­ka­tion und Zusammenarbeit​

Unsere Funk­tionen helfen dir, Arbeits­ab­läufe zu defi­nieren und zu opti­mieren. smino unter­stützt dich dabei, dein Fach­per­sonal effi­zient zu koor­di­nieren. Durch die klaren Kommu­ni­ka­ti­ons­wege und die Möglich­keit, Aufgaben direkt zuzu­weisen, arbei­test du und dein Team stets optimal zusammen. Mit smino sparst du Zeit und kannst dich auf die wich­tigen Aspekte deiner Projekte konzen­trieren.

  • Effi­zi­ente Koor­di­na­tion: Klare Kommu­ni­ka­ti­ons­wege und direkte Aufga­ben­ver­tei­lung.
  • Zeit­er­sparnis : Fokus auf die wesent­li­chen Projekt­aspekte durch opti­mierte Arbeits­ab­läufe.
  • Opti­mierte Team­ar­beit: Bessere Zusam­men­ar­beit durch inte­grierte Projekt­ma­nage­ment-Tools.

Trans­pa­renz und Öffentlichkeitsarbeit​

smino unter­stützt dich dabei, Infor­ma­tionen struk­tu­riert und trans­pa­rent zu verwalten. Unsere Platt­form bietet inte­grierte Kommu­ni­ka­ti­ons­mög­lich­keiten, die den Austausch erleich­tern. Dies sorgt für eine naht­lose Zusam­men­ar­beit und stellt sicher, dass alle Betei­ligten stets auf dem aktu­ellen Stand sind. Dies fördert die Trans­pa­renz und stärkt das Vertrauen in deine Arbeit.

  • Stän­dige Kommu­ni­ka­tion: Inte­grierte Kommu­ni­ka­ti­ons­funk­tionen für naht­losen Austausch.
  • Aktu­elle Infor­ma­tionen: Alle Betei­ligten sind immer auf dem neuesten Stand.
  • Vertrau­ens­stär­kung: Förde­rung der Trans­pa­renz und des Vertrauens durch einfache Prozesse.
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Public buil­ding owners face the chall­enge of mana­ging complex projects with limited resources while ensu­ring maximum trans­pa­rency and fully complying with legal requi­re­ments. smino provides a specia­lised plat­form precisely tail­ored to the needs of cities, muni­ci­pa­li­ties and public buil­ding owners.

From plan­ning to comple­tion, smino opti­mises work processes, improves colla­bo­ra­tion between internal and external part­ners, and ensures seam­less, audit-proof docu­men­ta­tion.

Legal certainty for public buil­ding owners with smino

In public cons­truc­tion manage­ment, adhe­rence to legal and compli­ance requi­re­ments is essen­tial, as are trans­pa­rent decision-making processes. Complete docu­men­ta­tion and audit-proof tracea­bi­lity are not only required by law but also crucial for mini­mi­sing risks and ensu­ring trans­pa­rency towards the public and poli­tical stake­hol­ders.

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Auto­mated and legally compliant docu­men­ta­tion for public buil­ding owners

Public cons­truc­tion projects are subject to strict legal requi­re­ments and require complete docu­men­ta­tion of all rele­vant processes. With smino, you can centrally store, manage and auto­ma­ti­cally log docu­ments in accordance with legal requi­re­ments, and access them at any time.

Central storage: All docu­ments, plans and reports are stored secu­rely in a clearly struc­tured repo­si­tory to ensure that no infor­ma­tion is lost.

Compli­ance with legal requi­re­ments: Auto­matic logging ensures that all processes comply with current buil­ding regu­la­tions.

Audit-proof tracea­bi­lity: Meetings, tasks and decis­ions are recorded auto­ma­ti­cally to ensure legal secu­rity and trans­pa­rency.

smino

Trans­pa­rent, traceable pro­ces­ses for greater secu­rity

In public cons­truc­tion manage­ment, trans­pa­rency is crucial – towards internal project stake­hol­ders, poli­tical decision-makers and the public. smino ensures clear, docu­mented and traceable control of your cons­truc­tion projects.

Seam­less tracking: All changes, decis­ions and commu­ni­ca­tions are docu­mented in an audit-proof manner with no loss of infor­ma­tion or uncer­tainty.

Trans­pa­rency for all parties involved: All project stake­hol­ders have access to current plans, reports and docu­ments, making the coor­di­na­tion process faster and more effi­cient.

Struc­tured and legally compliant commu­ni­ca­tion: Auto­matic logging and docu­mented decision-making processes help avoid mis­under­standings and en­sure compli­ance.

You can define clear respon­si­bi­li­ties, manage processes effi­ci­ently and streng­then trust with the public, autho­ri­ties and poli­tical bodies.

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Secure data man­age­ment and GDPR-compliant access control

Protec­ting sensi­tive data is a number one prio­rity for public buil­ding owners. smino ensures secure, data-protec­tion-compliant manage­ment of all project-related infor­ma­tion based on state-of-the-art secu­rity stan­dards.

Secure and encrypted data backup: All data is secured using advanced encryp­tion – for maximum secu­rity.

Precise access controls: Access rights are managed accor­ding to roles and respon­si­bi­li­ties to prevent unaut­ho­rised access.

Data protec­tion compli­ance: Compli­ance with all legal data protec­tion requi­re­ments, espe­ci­ally for public clients.

With smino, data and docu­ments remain secu­rely protected while all parties receive exactly the infor­ma­tion they need – simply, effi­ci­ently and in compli­ance with the law.

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Ensu­ring central, audit-proof docu­men­ta­tion, trans­pa­rent decision-making processes and the data-protec­tion-compliant manage­ment of project infor­ma­tion guaran­tees obser­vance of all legal requi­re­ments. This also mini­mises legal risks and opti­mises coope­ra­tion between the autho­ri­ties, poli­tical stake­hol­ders and external project part­ners. smino enables you to manage your cons­truc­tion projects effi­ci­ently, trans­par­ently and in compli­ance with legal regu­la­tions – for modern, digital cons­truc­tion manage­ment. You can actively drive forward the reduc­tion of bureau­cracy, instead of just talking about it.

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Frequently asked ques­tions Ques­tions

smino was speci­fi­cally desi­gned to meet the diverse requi­re­ments of public cons­truc­tion manage­ment. The plat­form ensures that all project phases are docu­mented in an audit-proof manner – from plan­ning to accep­tance. Proto­cols, tasks and changes are recorded auto­ma­ti­cally in a traceable format. This not only faci­li­tates compli­ance with legal regu­la­tions but also creates trans­pa­rency towards poli­tical bodies, super­vi­sory autho­ri­ties and the public, enab­ling you to mini­mise legal risks and meet legal requi­re­ments at all times.

With smino, you work in an enti­rely digital envi­ron­ment, free from media discon­ti­nui­ties or endless stacks of paper. All project data, tasks and docu­ments are stored centrally and can be accessed at any time. This not only saves resources but also reduces poten­tial error sources and simpli­fies commu­ni­ca­tion. It also supports ecolo­gical sustaina­bi­lity by making all processes paper­less and digi­ti­sing cons­truc­tion manage­ment. For cities, muni­ci­pa­li­ties and state govern­ments, this repres­ents a crucial step towards achie­ving future-oriented and envi­ron­men­tally conscious cons­truc­tion manage­ment.

Often, budgets and dead­lines are exceeded due to unclear respon­si­bi­li­ties, media discon­ti­nui­ties or a lack of trans­pa­rency. A clearly struc­tured distri­bu­tion of tasks, centra­lised data manage­ment and stan­dar­dised processes help you imple­ment cons­truc­tion projects in a more resource-effi­cient, predic­table and successful manner.

Public cons­truc­tion projects are subject to nume­rous legal requi­re­ments. It is parti­cu­larly important to have audit-proof docu­men­ta­tion, struc­tured appr­oval processes and a trans­pa­rent project flow. Digital plat­forms that syste­ma­ti­cally incor­po­rate these requi­re­ments not only create legal certainty but also foster trust amongst poli­ti­cians and the public.

Muni­cipal cons­truc­tion projects involve many diffe­rent stake­hol­ders working toge­ther – both intern­ally and extern­ally. Centra­lised digital commu­ni­ca­tion is essen­tial for avoi­ding delays, misun­derstan­dings and the loss of infor­ma­tion. It ensures that all parties involved are always on the same level.

Get the bene­fits
of smino now

We strive to be the best soft­ware solu­tion for buil­ding autho­ri­ties. Take advan­tage of smino and opti­mize your cons­truc­tion projects today. Ensure smooth and effi­cient work­flows – and benefit from a modern, user-friendly soft­ware.

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