Acceptance report without rework
Digital acceptance protocols
During acceptance, the building is thoroughly inspected to ensure that all contractually agreed work has been completed and is free of defects. With smino, this is super efficient: you can digitally record defects directly on site and record them in the acceptance report. The client and the contractor inspect the building together to ensure that the... o The contractors inspect the construction object together, document visible defects and check that the contract requirements have been met. As soon as the protocol is signed, acceptance is formally confirmed, the warranty period begins and the final invoice can be issued.
Advantages of the digital
acceptance report
For client representatives, the use of smino offers considerable advantages in the creation and management of acceptance reports. This digital solution simplifies the acceptance process, saves time and ensures seamless documentation.
Efficiency and time savings
With smino, you can record defects directly on site on your smartphone or tablet. This means that nothing is lost and the acceptance process is greatly accelerated because everything is documented immediately.
Transparent and
traceable
documentation
All information, including photos and descriptions, is stored and synchronized centrally. This means you always have clear and visible documentation that is accessible to everyone involved.
Legal and
Liability security
smino enables you to create complete acceptance reports in accordance with VOB or BGB, including digital signatures. This increases legal certainty and minimizes later disputes.
With smino, you have an efficient, transparent and legally compliant solution for your building inspections. Defects are recorded immediately, documentation is complete and legal requirements are met. This makes your construction projects more modern and effective.
Efficient Building inspections with smino
With smino, you can handle inspections completely and efficiently: From preparing the inspection to signing the acceptance report, smino accompanies every step of the process.
Participants
Sort the participants in the protocol according to their roles and ensure that everyone involved is always informed about the latest status.
You can decide for yourself who has access to the approval and which rights apply to whom.
Role management: Assign specific roles to those involved and ensure clear responsibilities.
Real-time updates: All participants are always up to date.
Access rights: Determine individually who can see and edit what.
Templates and defects
Save templates for everyone involved in your organization. Create sign-offs with pre-filled information to speed up the process.
Pre-filled templates: Create approvals faster and more precisely.
Individual customizations: Customize templates according to the needs of your project.
Efficient defect management: Assign defects directly to those responsible.
The defects list of an acceptance can be filled as required. Assign existing tasks from your task list to a defect list or create a new task directly on the web or on the mobile app. The defects are assigned directly to the person responsible and appear in their task list in smino.
Documentation and export
You can store all important detailed information in the acceptance report. Everything is documented, from the contract and deadlines to the result of the acceptance. Parts of the acceptance process can be exported and stored.
Detailed logs: Document all important information according to the selected standards.
Simple export: Export acceptance reports and defect lists with any content.
Wide range of signature options: Signatures can be obtained on site or via the web application.
smino offers you a comprehensive and efficient solution for the acceptance process. With clear role allocations, pre-filled templates and efficient defect management, you can make your construction projects more modern and effective. Documentation and export functions round off the offering and ensure the smooth handling of building acceptances. Use smino to save time and increase the quality of your inspections.
Frequently asked questions questions
An acceptance report is a document that records the condition of a building at the time of acceptance.
It contains important information such as the contracting parties, the date of acceptance, defects identified and deadlines for rectifying defects.
The protocol is signed by all parties involved and serves as the legal basis for the handover of the building.
It documents the fulfillment of the contractual agreements and marks the start of the warranty period.
An acceptance report should be kept for at least the duration of the warranty period, which is usually five years.
This serves to provide a legal basis in the event of defects or disputes arising at a later date.
In addition, it may make sense to archive the report for longer, especially for larger construction projects, in order to have long-term references and evidence of the condition of the building at the time of acceptance.
Several key persons should be involved in the creation of an acceptance report:
- Client: The client of the construction project.
- Contractor: The main contractor who carried out the work.
- Architect or site manager: Responsible for the planning and supervision of the construction project.
- Specialist engineers: Specialists for specific trades such as electrical or sanitary installations.
- Experts: Independent experts who can assess the quality of the work.
These parties ensure comprehensive and detailed documentation of the condition of the building.
Digital acceptance reports offer numerous advantages over traditional paper-based methods.
They enable faster and more efficient creation and processing directly on site using mobile devices.
In addition, all parties involved have access to up-to-date information at all times, which improves collaboration and transparency.
Digital storage ensures complete and easily searchable documentation.
Digital logs are also more environmentally friendly as they reduce paper consumption.
And they offer greater data security by reducing the risk of loss or damage.
What are you waiting for?
A demo appointment will give you a first impression of smino.
This appointment is specially tailored to your requirements and allows us to respond to your individual needs and questions.
During the appointment, you can experience our software in action and learn more about its functionalities and benefits.
We look forward to welcoming you to a demo appointment!
