BIM model checking functions in cooperation with Solibri are live! Learn more
BIM model checking functions in cooperation with Solibri are live! Learn more

Accep­tance report without rework

Digital accep­tance proto­cols

During accep­tance, the buil­ding is thoroughly inspected to ensure that all contrac­tually agreed work has been completed and is free of defects. With smino, this is super effi­cient: you can digi­tally record defects directly on site and record them in the accep­tance report. The client and the contractor inspect the buil­ding toge­ther to ensure that the… o The contrac­tors inspect the cons­truc­tion object toge­ther, docu­ment visible defects and check that the contract requi­re­ments have been met. As soon as the protocol is signed, accep­tance is formally confirmed, the warranty period begins and the final invoice can be issued.

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Advan­tages of the digital accep­tance report

For client repre­sen­ta­tives, the use of smino offers considerable advan­tages in the crea­tion and manage­ment of accep­tance reports. This digital solu­tion simpli­fies the accep­tance process, saves time and ensures seam­less docu­men­ta­tion.

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Effi­ci­ency and time savings

With smino, you can record defects directly on site on your smart­phone or tablet. This means that nothing is lost and the accep­tance process is greatly acce­le­rated because ever­y­thing is docu­mented imme­dia­tely.

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Trans­pa­rent and
traceable
docu­men­ta­tion

All infor­ma­tion, inclu­ding photos and descrip­tions, is stored and synchro­nized centrally. This means you always have clear and visible docu­men­ta­tion that is acces­sible to ever­yone involved.

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Legal and
Liabi­lity secu­rity

smino enables you to create complete accep­tance reports in accordance with VOB or BGB, inclu­ding digital signa­tures. This increases legal certainty and mini­mizes later disputes.

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With smino, you have an effi­cient, trans­pa­rent and legally compliant solu­tion for your buil­ding inspec­tions. Defects are recorded imme­dia­tely, docu­men­ta­tion is complete and legal requi­re­ments are met. This makes your cons­truc­tion projects more modern and effec­tive.

Effi­cient buil­ding inspec­tions with smino

With smino, you can handle inspec­tions comple­tely and effi­ci­ently: From prepa­ring the inspec­tion to signing the accep­tance report, smino accom­pa­nies every step of the process.

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Parti­ci­pants

Sort the parti­ci­pants in the protocol accor­ding to their roles and ensure that ever­yone involved is always informed about the latest status.
You can decide for yourself who has access to the appr­oval and which rights apply to whom.

Role manage­ment: Assign specific roles to those involved and ensure clear respon­si­bi­li­ties.

Real-time updates: All parti­ci­pants are always up to date.

Access rights: Deter­mine indi­vi­du­ally who can see and edit what.

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Templates and defects

Save templates for ever­yone involved in your orga­niza­tion. Create sign-offs with pre-filled infor­ma­tion to speed up the process.

Pre-filled templates: Create appr­ovals faster and more precisely.

Indi­vi­dual custo­miza­tions: Custo­mize templates accor­ding to the needs of your project.

Effi­cient defect manage­ment: Assign defects directly to those respon­sible.

The defects list of an accep­tance can be filled as required. Assign exis­ting tasks from your task list to a defect list or create a new task directly on the web or on the mobile app. The defects are assi­gned directly to the person respon­sible and appear in their task list in smino.

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Docu­men­ta­tion and export

You can store all important detailed infor­ma­tion in the accep­tance report. Ever­y­thing is docu­mented, from the contract and dead­lines to the result of the accep­tance. Parts of the accep­tance process can be exported and stored.

Detailed logs: Docu­ment all important infor­ma­tion accor­ding to the selected stan­dards.

Simple export: Export accep­tance reports and defect lists with any content.

Wide range of signa­ture options: Signa­tures can be obtained on site or via the web appli­ca­tion.

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smino offers you a compre­hen­sive and effi­cient solu­tion for the accep­tance process. With clear role allo­ca­tions, pre-filled templates and effi­cient defect manage­ment, you can make your cons­truc­tion projects more modern and effec­tive. Docu­men­ta­tion and export func­tions round off the offe­ring and ensure the smooth hand­ling of buil­ding accep­tances. Use smino to save time and increase the quality of your inspec­tions.

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Frequently asked ques­tions

An accep­tance report is a docu­ment that records the condi­tion of a buil­ding at the time of accep­tance.
It contains important infor­ma­tion such as the contrac­ting parties, the date of accep­tance, defects iden­ti­fied and dead­lines for recti­fying defects.
The protocol is signed by all parties involved and serves as the legal basis for the handover of the buil­ding.
It docu­ments the fulfill­ment of the contrac­tual agree­ments and marks the start of the warranty period.

An accep­tance report should be kept for at least the dura­tion of the warranty period, which is usually five years.
This serves to provide a legal basis in the event of defects or disputes arising at a later date.
In addi­tion, it may make sense to archive the report for longer, espe­ci­ally for larger cons­truc­tion projects, in order to have long-term refe­rences and evidence of the condi­tion of the buil­ding at the time of accep­tance.

Several key persons should be involved in the crea­tion of an accep­tance report:

  1. Client: The client of the cons­truc­tion project.
  2. Contractor: The main contractor who carried out the work.
  3. Archi­tect or site manager: Respon­sible for the plan­ning and super­vi­sion of the cons­truc­tion project.
  4. Specia­list engi­neers: Specia­lists for specific trades such as elec­trical or sani­tary instal­la­tions.
  5. Experts: Inde­pen­dent experts who can assess the quality of the work.

These parties ensure compre­hen­sive and detailed docu­men­ta­tion of the condi­tion of the buil­ding.

Digital accep­tance reports offer nume­rous advan­tages over tradi­tional paper-based methods.
They enable faster and more effi­cient crea­tion and proces­sing directly on site using mobile devices.
In addi­tion, all parties involved have access to up-to-date infor­ma­tion at all times, which improves colla­bo­ra­tion and trans­pa­rency.
Digital storage ensures complete and easily searchable docu­men­ta­tion.
Digital logs are also more envi­ron­men­tally friendly as they reduce paper consump­tion.
And they offer greater data secu­rity by redu­cing the risk of loss or damage.

What are you waiting for?

A demo appoint­ment will give you a first impres­sion of smino.
This appoint­ment is speci­ally tail­ored to your requi­re­ments and allows us to respond to your indi­vi­dual needs and ques­tions.
During the appoint­ment, you can expe­ri­ence our soft­ware in action and learn more about its func­tion­a­li­ties and bene­fits.
We look forward to welco­ming you to a demo appoint­ment!

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