Effective defect management with smino
Defect management
software
Record defects flexibly with smino, whether in the office via web app or on the move with your phone. All tasks are centrally visible and customizable. Manage your tasks with filters and sorting and share access rights within your team. Get an overview of projects, task status and the quality of construction documentation in the dashboard and be notified of changes. With smino, you are fully networked and ensure that the quality of your project is guaranteed at all times.
Benefits of the defect management function
As a construction professional, the defect management function allows you to efficiently record and manage defects. This ensures that you can react immediately and no important details are overlooked.
Your client also benefits, as all defects are documented transparently and can be rectified quickly, boosting confidence in your work and increasing project quality.
Capture
Whether from the task list or as a defect in an acceptance: all tasks are displayed centrally in your task list and can be customized to your needs.
Structure your tasks with subtasks or use forms to meet the requirements. This flexibility allows you to describe each task in detail and ensure that all the necessary information is recorded.
Manage
Manage your defects centrally during planning and then throughout the entire project period. Links in the task show you all areas in smino in which the task is used. Use filters and sorting to maintain an overview. Share your access rights within the organization so that everyone is always up to date, even when you are absent.
This ensures that no important information on the rectification of defects is lost and that everyone is kept up to date with regard to construction work. This transparency ensures that working companies are kept informed and that the quality of the construction work is always assured.
Get an overview
Don’t just use the task list to get an overview.
The project overview shows you all tasks to which you have access rights. This allows you to see the progress of your projects at a glance.
You can quickly see which tasks are still open and which have been completed. This overview makes it easier for you to set priorities and ensure that all tasks are completed on time.
Digital defect management
You can view defects from acceptances in the task list at any time. You can see the link to the approval directly in the respective task. With the visibility setting, you can share your rights with all colleagues in your organization with just one click. This means your colleagues are always up to date.
Subtasks
You can use subtasks to group your tasks and organize the task list. You can use the filter options to adjust the view of the task list as required to display the affiliation. Associated subtasks are then displayed in a separate list on the detail page of each task.
Forms
You can store user-defined form fields in a task. Responsible persons fill these out when they complete the task and thus provide structured information. You can choose from dropdowns, checkboxes or free text fields. This allows you to customize each task and ensure that all relevant information is recorded. This way, nothing is forgotten and all important details are recorded directly in the task.
Task status
You can easily check the status of each task via the task status. Depending on whether you are the creator or the person responsible, you can change the status. The person responsible reports the progress and releases the task for review. The creator can then mark it as completed. This status tracking ensures that everyone in the team knows how far the tasks have progressed and that nothing is overlooked.
Task types
You can define user-defined task types throughout the project. With these task types, you can, for example, distinguish between essential defects and non-essential defects that are only recorded for documentation purposes. This allows you to maintain an overview at all times and ensure that everything is clear and organized.
Markings
Each task can have a marker to make it clearer.
To do this, select a plan or model from the file storage and add a marker to it. This marked section is stored in the task and can be annotated so that you can add comments and notes on the properties. In the web application, you can call up the detailed view of the plan to take a closer look at the marked area. Construction defects are marked directly in the plan, which provides additional clarity.
Attachments
You can add various attachments to a defect. Link files from the file storage or upload files and images directly from your PC or smartphone. You can edit and annotate uploaded images in smino to document exactly which area needs to be repaired.
This will help you avoid misunderstandings on site and ensure that everyone in the team knows exactly what needs to be done. By giving precise instructions and attaching relevant documents, your project will always run smoothly and everyone involved will always be on the same page.
Conversations
You can start a conversation for each task using smino to clarify questions or send proof of completion.
This information is documented directly in the task and does not get lost in emails or phone notes. This makes communication easier and ensures that all relevant information is available centrally.
Exports
You can export the list of defects directly from the acceptance process. Our many export formats and options offer you complete flexibility, regardless of whether you want to document or forward the list.
This allows you to customize the pending issues lists exactly to your needs. This is an important prerequisite for ensuring seamless documentation and efficient communication within the team.
Frequently asked questions
Professional defect management is an important process in the construction industry for identifying, documenting and rectifying defects and errors during the construction project. A systematic approach allows problems to be identified and rectified at an early stage, saving time and money.
Effective digital defect management helps to keep the quality assurance of a construction project at a high level and ensure customer satisfaction.
Through clear communication and transparent documentation, potential problems can be resolved at an early stage to ensure the smooth completion of the project.
A notice of defect should contain all relevant information necessary to describe the problem clearly and precisely.
This includes details such as the exact description of the defect, the affected area, the date and time at which the defect was discovered.
Any photos or evidence should also be included.
It is important to make the defect report as detailed as possible to enable the problem to be resolved quickly and effectively.
In many cases, it is not always clear when a defect is considered to have been rectified.
It often depends on whether the defect has been completely remedied and whether functionality has been restored.
Deadlines are also frequently set within which the defect must be rectified.
It is important that all stakeholders communicate transparently and clearly define when a defect is considered to have been rectified.
This contributes to the satisfaction of all parties involved and creates trust in the products and services.
Many builders often wonder what percentage retention for defects is appropriate.
It is important that an appropriate amount is retained to ensure that defects can be rectified.
Typically, the retention rate is between 3–5 percent of the total contract amount.
This amount serves as security in the event that defects occur and must be retained until final acceptance.
It is important that clients and contractors agree on the retention rate in order to avoid disputes.
It is advisable to record this in the contract in order to have clear agreements.
When it comes to complying with legal requirements, it is essential that companies create a list of defects or a defect report.
Careful documentation of defects can minimize potential liability risks and meet legal requirements.
A list of defects is not only for your own safety, but also for transparency towards customers and supervisory authorities.
By proactively identifying and rectifying defects, companies show that they take their responsibility seriously and want to comply with legal requirements.
What are you waiting for?
A demo appointment will give you a first impression of smino.
This appointment is specially tailored to your requirements and allows us to respond to your individual needs and questions.
During the appointment, you can experience our software in action and learn more about its functionalities and benefits.
We look forward to welcoming you to a demo appointment!
